Privacy Policy

Last updated: September 5, 2025

The Wistful Wayfarer, LLC (“Agency,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you interact with us online, by email, or when booking travel services. By using our website or services, you agree to this Policy.

1. Information We Collect

We may collect the following types of information:

  • Contact details: name, email, phone, address.

  • Travel details: preferences, itineraries, loyalty numbers, passport and visa details (as needed for bookings).

  • Payment information: processed securely through third-party platforms (we do not store your full credit card data).

  • Website interactions: automatically collected technical information (IP address, browser type, device, cookies).

2. How We Use Your Information

We use your personal data only as necessary to:

  • Provide travel planning, proposals, and booking services.

  • Share information with suppliers (airlines, hotels, tour operators, cruise lines) solely to fulfill your travel arrangements.

  • Communicate with you about your trip, inquiries, or updates.

  • Comply with legal and regulatory requirements.

  • With your consent, send occasional marketing communications (you can opt out anytime).

Legal Basis for Processing: We process data where necessary to perform our contract with you, to comply with legal obligations, and, when required, based on your consent.

3. Data Sharing & Third Parties

We never sell your personal information. We may disclose it only to:

  • Travel suppliers needed to complete your booking.

  • Service providers we use for business operations (e.g., Squarespace hosting, analytics tools, payment processors).

  • Government authorities if required by law.

Third-party services (e.g., payment processors, analytics) have their own privacy policies, which govern their use of your data.

4. International Data Transfers

As a travel agency, we may transfer your data to suppliers located outside the U.S., including in countries that may not provide the same level of legal protection. By using our services, you acknowledge and agree to such transfers as necessary to fulfill your travel arrangements.

5. Data Retention

We keep your personal data only as long as necessary:

  • For bookings: until completion of your trip and as required by law (e.g., tax, accounting).

  • For inquiries: up to 2 years unless you request earlier deletion.

  • For marketing: until you unsubscribe or withdraw consent.

6. Data Security

We use reasonable technical and organizational measures to protect your personal data, including encryption, secure access controls, and limited employee access. However, no system can be guaranteed 100% secure.

7. Your Rights

Depending on your location (e.g., California, EU/UK), you may have the right to:

  • Access, correct, or update your personal information.

  • Request deletion of your data.

  • Restrict or object to our processing of your data.

  • Request a copy of your data in portable format.

  • Opt out of marketing communications.

To exercise these rights, email us at travel@wistfulwayfarer.com. We may request proof of identity and will respond within 30 days.

8. Children’s Privacy

Our services are not directed to children under 16. We do not knowingly collect information from minors. If you believe a child has provided us data, contact us immediately and we will delete it.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date above reflects the latest revision. Continued use of our services after changes indicates your acceptance.

10. Contact Us

If you have questions or requests regarding this Privacy Policy, please contact us at:
📧 travel@wistfulwayfarer.com
📞 (314) 200-5734